Facilities, Purchasing and Information Technology Associate – Part Time

JOB SUMMARY: Is responsible for supporting and maintaining the smooth functioning of the VNA administrative/facility operations. Provides back up support to the Information Technology department on an as needed basis.

REPORTS TO: Manager of Information Technology & Business Development


  • Baccalaureate degree required
  • Excellent communication and organizational skills
  • Demonstrates ability to learn new skills quickly
  • Current New Jersey driver’s license


  • Knowledge of VNA mission, philosophy, policies and programs
  • Highly motivated with a desire for learning and continuous improvements
  • Flexible in accepting new assignments
  • Ability to work independently and manages time well
  • Strong verbal and written communications skills
  • Ability to establish working relationships with all levels of staff, management and vendors
  • Have sound decision-making abilities, excellent attention to detail and pride in a well-executed finished project


  • Responsible to perform in a timely, accurate and appropriate manner all VNA administrative and Information technology tasks as assigned, such as ordering of office supplies, IT software and the proper functioning of the office equipment.
  • Manage the vendors necessary for the maintenance of the VNA office/grounds and Information Technology department

Under the direction of the Manager of Information Technology and Business Development:

  • Ensures that contracts, agreements and RFP’s are carried out and on file as directed.
  • Assist with the procurement and contract management for information technology, clinical supplies, building and premises.
  • Works with building and grounds maintenance crews to ensure services are provided according to contract or agreements in place.
  • Assist with security system, answering service, meeting fire regulations, sprinkler and elevator system maintenance.
  • Investigate availability and suitability of options for new purchases and new office initiatives.
  • Calculate and compare costs for required goods or services used by the agency to achieve maximum value.
  • Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
  • Assist in select contract preparation and maintenance.
  • Assist in select insurance renewals and maintenance.
  • Respond appropriately to urgent issues as they arise.
  • Coordinate administrative support functions for reception including coverage when needed.
  • Assist in calendar maintenance, project preparation and file maintenance.
  • Carry out other duties as assigned.